Position summary:
The Vendor Aging Analysts manage relationship, communication and processes linked to outstanding balances of internal and external vendors. While the Vendor Aging Analysts are not directly responsible for processing of vendor invoices, they act as a support and a safeguard for timely and accurate processing, functioning as a support to the Client finance team, providing related reports and liaising between the Client Finance team and vendors. The Vendor Aging team can consist of analysts with Level 1, 2, 3 and Senior Vendor Aging Analyst – each with a different time dedication split per area. These can vary slightly in time or due to business need.
An overview linked to Vendor Aging Analyst (Level 3) can be found below:
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5% Monitoring the automated inflow of vendor invoices into Sirva systems and manual corrections in case the automated flow fails (indexing)
5% Managing refund payments received by Sirva globally
5% Managing allocation of rejected payments bouncing back to Sirva globally
5% Fees Management: Managing fees related requests
35% External vendors management (3rd party suppliers):
Obtaining, saving, analyzing statements from vendors (100+) based on agreed schedule or ad hoc requests
Communicating with vendors about their statements
Providing remittance and/or proof of payment to vendors
Managing ad hoc queries, handling escalations from vendors and other Sirva departments around payment queries
Liaising with other Sirva departments and facilitate issue resolution around vendor invoice payment
35% Internal vendors management (Intercompany):
Running Intercompany reports based on agreed schedule Communicating about their statements with the Intercompany counterparts
Providing remittance and/or proof of payment to Intercompany counterparts
Managing ad hoc queries, handling escalations from Intercompany counterparts and other Sirva departments around payment queries
Liaising with other Sirva departments and facilitate issue resolution around Intercompany invoice payment
5% Reporting tasks:
Monitoring quality of invoice processing by CF and coach on the right process
Running scheduled (e.g. Reserve Calculation) and ad hoc reports
5% Identifying process improvement and automation opportunities (e.g. templatizing invoice submission)
Performing other tasks as requested by the Team lead
QUALIFICATIONS AND PREFERRED SKILLS
- Detail orientation
- Good analytical and problem-solving skills
- Strong written and verbal communication skills
- Ability to effectively present information and respond to questions from management, vendors and associates
- Strong organization skills and proactive approach
- Ability to work successfully in a team and deadline driven environment yet work independently
- Ability to work under pressure and meet tight deadlines
- PC, MS Office skills, specifically Microsoft Excel
- Financial/Accounting knowledge preferred
- Minimum bachelor’s degree in finance or relevant experience of at least two years
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